Administrator (HR Support) Full Time Job

Administrator (HR Support) – Berlin, Eastern Cape.

Requirements:

• Matric
• MS Word and Excel computer literacy, essential
• Ability to write routine reports, with accuracy
• Good communication and people skills
• Exposure in:
• HR functions
• Weekly wage administration
• Absenteeism reports
• Filing systems/archiving
• Claims and withdrawals of NBC Provident Fund claims
• Reporting, administration
• Follow-up and resolution of all IOD claims

Key Performance Areas:

• Be proactive in identifying HR / IR activities and under the guidance of Manager, identifying, recording, issuing, circulating and/or filing of all these records
• Office management and reception assistance
• Human resource functions:
• Absenteeism: Fulfil role of frontline screener to employees with concerns, so as to understand their needs and provide the appropriate support
• Issuing of casual contracts: Draw up and record accurate records regarding to payment options related to short-time
• Discipline: disciplinary procedure to be carried out in line with the latest code of conduct, after consultation with the Manager
• Ensure staff are healthy and maintain a safe working environment in conjunction with Health and Safety Policy
• Assist with the conducting of medical tests
• Management meetings: Act as scribe
• Wage administration:
• Manage and control clocking systems
• Attendance registers
• Check and enter wage control sheet
• Process and submit casual wages as per required process and timeline
• Secure all personnel files
• Monthly staff:
• Preparation of the monthly control sheet detailing, overtime, leave, sick leave, short-time, IOD etc
• Forwarding all relevant documentation to payroll
• Monitoring of expiry dates for contracts
• Administration:
• Management and control of the Administration office
• Reception
• Ordering of stock / consumables (offices/cleaning supplies)
• Management of petty cash
• Ensure filing and archiving is carried out in a systematic order, with special attention to record retention requirements
• Ensure that vistors welfare is graciously provided, including the provision of teas, coffee and refreshements. Including the preparation of the meeting room and all crockery and cutlery
• Opening and distribution of mail
• Distributing and resolution of important emails sent to previous mail boxes
• Safety, health and environment:
• Assess requirements, place orders and issue PPE for all employees
• Ensure all chemicals and/or hazardous substances are stored correctly as per safety requirements

Salary: R15 000 to R19 000 per month commensurate with qualification and experience.