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Ayanda ******** Facilities, Infrastructure and Security - Projects Coordinator

Port Elizabeth, Eastern Cape Linkedin Consolidated-CV-Miss-NA-Mayekiso-6070.pdf
AccountingAdministration / OfficeProject Management
  • Nationality: South African
  • Gender: Female
  • Ethnicity: African
  • Employment Level: Senior
  • Career Experience: 5 - 10 Years
  • Good day
    Hope that you are well.

    It gives me great pleasure to introduce myself, my name is Nontsikelelo Ayanda Mayekiso formerly known as Ayanda.

    As an Office Operations Coordinator I have worked with a team of 5 staff members assisting in ensuring the daily routine of the office was kept up to standard and always ran efficiently and effectively to ensure all teams had all the necessary equipment to run their projects. During the busy time of department projects, I would discuss with the relevant
    teams what their budget costs would be and assist in that their projects are within budget and can be completed in the most cost effective ways. The most memorable of these was coordinating, inviting, and hosting the HR Forum in our office where different companies used this platform as an opportunity to network across all industries.

    My strong administrative skills, attention to detail and experience is a key strength, as well as working with different teams and clientele to coordinate projects. I am hard working, flexible and able to work under pressure, a fast learner whilst being able to bring the staff together to ensure deadlines are met and projects exceed expectations, in my current line of work I was able to gain more exposure and gain more knowledge and skills for a multitude of organising and coordinating be it travel, conferences, accommodation for travelling staff, daily management amongst other duties.

    My degree consists of the following subjects: Ethos of Public Administration; Constitutional Framework for Public Administration; Regional, Metropolitan and Local Administration; Administration for Development; Principles of Interpretation of Statutes; Principles of Administrative Law; Public Policy Process and Procedures; Public Financing and Control; Public Organising; Public Staffing; Comparative Government and Administration; Local Government and Administration; Local and Regional Resource Management; Public Management Techniques and Project Management.

    I have completed 2 years of my degree and unfortunately due to financial constraints I have not completed the degree’s last few subjects. My interpersonal communication skills are very good. I am responsive to my colleagues and am eager to help whenever possible. I am good at teamwork, able to consider and analyse different opinions, and take the lead when necessary. I am good at persuading others by creating relationships based on mutual understanding. I am hardworking and dedicated to achieving the goals outcomes. I am a fast learner and enthusiastic in the work environment.

    Besides work experience I participated in a great range of social activities at the University, held roles as executive member of the first branch UNASA at NMMU as Deputy Chairperson as part of the first charter, we established a good presence on the student campus. Taking part in extra-curricular activities provided me with invaluable
    organizational, public communication and leadership skills.

    I look forward to hearing from you

    Education

    End - December 2007 Matric Certificate at Welkom Gymnasium High School
    In progress Bachelor of Administration in Public Admin at Nelson Mandela University

    Experience

    Current Office Coordinator Operations at Harambee Youth Employment Accelerator

    General:
    ⮚ Co-ordination of all administrative processes in the Eastern Cape Office
    ⮚ Oversight of reception and switchboard facilities
    ⮚ Co-ordination of activities of facilities team
    ⮚ Co-ordination of staff and non-staff travel arrangements
    ⮚ Co-ordination of subsistence claims
    ⮚ Co-ordination of the use of company vehicle including the driver’s activities
    ⮚ Co-ordination of the office space for different departments
    ⮚ Co-ordination of the activities for the departments out of office
    ⮚ Co-ordination and organising of equipment for all departments
    ⮚ Ordering of marketing material for internal and external use
    ⮚ Ordering of office supplies and monitoring usage
    ⮚ Co-ordination of internal and external events
    ⮚ Ensuring the safety and security of all staff and non-staff is process are adhered to
    ⮚ Arranging of Meetings in and outside of the office
    ⮚ Planning and coordinating the daily use of office facilities
    ⮚ Administration of Occupational Health and Safety procedures and policies
    ⮚ Administration of the First Aiders’ induction and procedures
    ⮚ Administration of the Basic Fire Awareness Wardens induction
    ⮚ Diary Management for the Regional Executive Manager
    Health and Safety:
    ⮚ Assisting the HOD of Occupational Health and Safety as well as the OHS Consultant for most of the administration for OHS Committee
    ⮚ Arranging and coordinating induction of new employee/s of the Health and Safety Company guidelines
    ⮚ Assisting with Tuesday Toolbox Tips for the OHS Committee and Regional SHE Reps
    ⮚ Daily and Weekly office inspection reporting to ensure the guideline and policies are adhered to for the following branches:
    o Port Elizabeth
    o East London
    o King Williams Town
    o Cape Town
    o Durban
    o Johannesburg
    o Pretoria
    o Rwanda
    ⮚ Weekly committee meeting with other First Aid and Fire Marshalls on site and virtually with the other offices
    ⮚ Weekly reschedule rotation of the Health and Safety Committee which consists of the First Aid, Fire Marshall and Evacuation Scene certificate holders
    ⮚ Monthly meetings with First Aid, Fire Marshall, Evacuation Scene and SHE Reps from other regional offices
    ⮚ Annual update of certificates and knowledge training of the staff
    ⮚ Daily reporting of all/if any incidents and IOD’s
    ⮚ Bi-Weekly meetings with all staff
    ⮚ Weekly reporting to the HOD for Occupational Health and Safety regarding all the status of all regional offices
    ⮚ Quarterly meetings with regional SHE reps and Evacuation Scene Marshall’s
    ⮚ Conduct fire drills and evacuations bi-anually
    ⮚ Updating of the evacuation plans
    Finance:
    ⮚ Liaise with Finance to provide general administrative support
    ⮚ Controlling and management of all incoming mail addressed to Finance
    ⮚ Filing of invoices and slips
    ⮚ Processing of slips onto the Recon bi-monthly
    ⮚ Supply chain management for external suppliers and contractors
    ⮚ Liaison with suppliers and contractors
    ⮚ Checking, sorting, and allocating invoices to suppliers’ accounts
    ⮚ Suppliers/Creditors Accounts Reconciliation
    ⮚ Liaise with the Ops Manager regarding all office purchases and expenditure
    ⮚ Petty Cash Management
    ⮚ Bank statement Monthly reporting
    ⮚ Bi-weekly (Mid-month) bank statement reporting
    IT
    ⮚ Contacting of Technical Support for technical support for staff in and out of office
    ⮚ Updating and maintenance of Assets Register
    ⮚ Purchasing of Equipment
    ⮚ Reporting of broken/missing/stolen equipment
    ⮚ Issuing of office tags
    ⮚ Ensuring that all sim cards and routers are available for use
    ⮚ Requesting the loading of data onto the sim cards
    ⮚ Sending and receiving equipment
    ⮚ Contacting technical support for some physical repairs and maintenance of equipment

    February 2015 – to 30 June 2018 Personal Assistant at Ugumba Business Consultants

    ⮚ Senior supervisor to junior staff members
    ⮚ worked closely with senior managerial and executive management to provide administrative support
    ⮚ help managers to make the best use of their time by dealing with secretarial and administrative tasks
    ⮚ devising and maintaining office systems, including data management and filing;
    ⮚ arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
    ⮚ screening phone calls, enquiries and requests, and handling them when appropriate;
    ⮚ meeting and greeting visitors at all levels of seniority;