Senior Conveyancing Secretary Full Time Jobs

Senior Conveyancing Secretary job vacancy in Boksburg.

An established law firm in Boksburg is seeking a detail-oriented Senior Conveyancing Secretary with extensive Transfer experience to independently manage a high-volume caseload from instruction through to final registration and accounting.

Minimum Requirements:

• Matric (legal qualifications advantageous); valid driver’s license and own transport.
• 5–8 Plus years of dedicated transfer experience (conventional estate agent, deceased estate, and sheriff/sales in execution transfers).
• Highly proficient in GhostConvey or LexisConvey, SARS eFiling, and Deeds Office search
• Sound understanding of Deeds Office procedures, Master’s Office processes, and FICA regulations.

Key Responsibilities:

• File Management – Handle property transfers independently from initial instruction to registration and archiving.
• Drafting – Accurately prepare all transfer documents, deeds, powers of attorney, and affidavits.
• Specialized Transfers – Process deceased estate transfers (Master’s consents) and sheriff transfers (sales in execution).
• Clearances & Compliance – Apply for and secure municipal rates clearances, transfer duty receipts (SARS eFiling), and HOA/Body Corporate consents.
• Financials & Guarantees – Request cancellation figures, track bank guarantees, and prepare accurate pro-forma and final settlement accounts.
• Lodgement & Registration – Coordinate simultaneous lodgements with bond/cancellation attorneys, resolve Prep notes, and track progress at the Deeds Office.
• Post-Registration – Disburse funds, pay commissions, settle accounts, deliver title deeds, and archive files.
• Liaison – Maintain proactive communication with clients, estate agents, executors, banks, and the Deeds Office.