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Administration / Office / Real Estate / Reception

Property Receptionist Full Time Permanent

Property Receptionist – Johannesburg

A Property Receptionist / Admin Assistant job vacancy is currently available in Midrand, Johannesburg, Gauteng.

One of our large Property Investments clients based in Midrand are urgently in need of a well presented and well-spoken Receptionist / Admin Assistant within the Property Industry to start immediately, or before the 1st of September 2022.

Interviews will be held from the 17th to the 19th of August 2022.

Salary: R10 000 – R14 000 depending on experience within the Industry

Working Hours: Monday to Thursday 07:30-16:30; Friday 07:30 to 16:00 (Have to be at work at least 15min before official start time every day)

Job Purpose:

As a receptionist you will be the first point of contact for the Company and you will provide administrative support across the organization.

You will handle the flow of people through the business and ensure that all Receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner.

Requirements:

  • Matric
  • Always neat and presentable appearance is necessary as its 1st contact and impression of Company at Reception.
  • Must be extremely well spoken in English.
  • Preferably non-smoker as this position does not allow for smoke breaks to be taken during working hours.
  • Must have driver’s license and own transport.

Duties:

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing information when needed
  • Receive and sort daily emails/mail/deliveries/couriers
  • Arranging Courier Services as and when needed
  • Maintain security by following procedures and controlling access (office visitors)
  • Update appointment calendars and schedule meetings/appointments
  • Perform other clerical receptionist duties such as filing, photocopying, scanning, collating, and binding
  • Handle key/remote lists for new tenants, agents and maintenance
  • Show visitors to the boardroom (offer and make coffee/tea/water, etc.) (Check boardroom before and after every meeting to ensure that it is clean, neat and tidy)
  • Other administration tasks as and when needed by Finance Department
  • Managing rental enquiries across all commercial and residential properties
  • Managing the relationship with the rental client from enquiry up to signing of lease: Enquiry;
  • Gathering all documentation for application and credit checks; Booking the lease signing once application is approved and lease agreement drawn up; Explaining the process from take-on to exit and introducing the relevant departments and contact points for the various needs (Billing, Maintenance, etc.)
  • General Rental admin assistance
  • Communicating, feedback and reporting to the various staff that are involved in rentals
  • Completing Credit Applications for new Suppliers
  • Receiving and distributing office/site stationery – get quote, approval and then order
  • Checking of windows, lights and aircons in boardroom and general areas before leaving every day
  • All Asset Register listings and numbering to be sorted and kept up to date
  • Email rental vacancy schedule to agents on a weekly basis

Property Receptionist - Johannesburg

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