Property Asset Manager Full Time Permanent

Property Asset Manager – Stellenbosch

A Property Asset Manager position is available in Stellenbosch, Western Cape, South Africa.

Salary: R35 000 – R70 000 per month, depending on experience

Our client, a property market Leader in South Africa, are currently looking for a Property Asset Manager who can start as soon as possible, or immediately at their offices in Stellenbosch.

Preferably someone who has worked in a similar position, within a Property company, or within the property industry, that understands extreme pressure of the position.

Job Purpose – Property Asset Manager:

The Client is looking for a dynamic individual for the role of Property Asset Manager to increase the value of the
Portfolio through the optimisation of the Portfolio Performance.

The Property Asset Manager takes full responsibility for buildings allocated to them in terms of performance.

Reporting Lines:

The Property Asset Manager will report to the Chief Operating Officer with regards to the performance of properties under his/her control and will interact with the regional management team in relation to strategic advice and projects which they may be executing from time to time

Requirements – Property Asset Manager:

• Grade 12
• BCom degree;
• Studying towards MSc – Property Studies would be beneficial;
• Computer Literate – Advanced Microsoft Excel skills beneficial;
• Knowledge of MDA Property Software would be beneficial
• Own transport

Duties of the Property Asset Manager include, but are not limited to:

• Accounting – understand and interpret income statements, balance sheets, accounts entries, basic tax, construct cash flows, etc;
• Budgeting – compilation of and implementation of the operating income and capex budgets for all properties within the allocated portfolio;
• Investment – understand and apply investment criteria, effect of income, expenses and capex on investments, understand and construct valuations;
• Investment – implementing strategy to operate within required return on assets;
• Specific property portfolio ratios and benchmarks – understand and interpret specific ratios and benchmarks.
• Optimisation – assisting in optimising asset level performance through the combination of knowledge of market and benchmarking to improve operating income
• Assist with identifying value-adding opportunities in portfolio;
• Identifying new acquisitions for consideration as well as identifying assets to be sold
• Portfolio Performance – Running Monthly Manco meetings with Property Management and reporting through to EXCO on allocated portfolio’s performance (Financial, Vacancies, Arrears, and Legal etc.)
• Strategic formulation – formulate, implement and present tactical and operational strategy for each building after detailed financial and operational analysis including macro and micro trends and other appropriate research;
• Optimising returns – optimise the performance of each building through recycling buildings where required and ensuring optimum operational management;
• Minimise risk exposure – assisting with assessing the impact on building as a result of demographic changes including the development of competing buildings, increased credit risk of tenants, etc;
• Reporting timeously in respect of performance of the portfolio against benchmarks and objectives including returns, valuations, operations performance, etc, benchmarking;
• Annual budgeting and monthly reviews of 10 year income, expense and capex budgets;
• Responsible for the annual valuation process;
• Property information – ensure that all property information both hard copy and electronic are up to date and correct;
• Interact with property and facilities management as well as growth and acquisitions.

Control Framework:

• Review and update the existing operating policies and procedures that govern the control framework.

NOI – Reporting:

• Prepare weekly update report to EXCO.
• Responsible for preparing property life cycle report, which derives optimal asset disposal date.
• Through analysis of operating indicators, market indicators, predicted vacancies and resulting cash flows.
• Responsible for the production, review and integrity of operations financial reporting per sector.
• Responsible for portfolio benchmarking on operating income metrics.

NOI – Budgeting:

• Interim period forecasting of projected operating income for the financial year.
• Responsible for the operations budget, in as far as – Operating Income (NOI); Capital Expenditure (prepared by region, but reviewed and driven by AM);
• Responsible for annual review of market conditions and asset impact.

NOI – Tracking:

• Analyzing rental offers that aren’t in line with budget and make decision i.t.o approval, within authority levels.
• Ensure that the leasing department is marketing the vacant properties correctly, both on completeness and accuracy.
• Ensure that the property operating expenses are controlled in line with budget and cash flow requirements.
• Ensuring that the portfolio property management tasks were performed. (Facility visits, tenant surveys and interviews).
• Implement the actions approved through the life cycle review.
• Responsible for asset level performance improvements through identifying target misses and implementing corrective actions.
• Responsible for variance analysis of actual vs budget/forecast.

NOI – Optimizing:

• Decreasing the direct property expenses below CPI and or other efficiency improvements.
• Increase the effectiveness and efficiency of operations division by controlling the status of the incomplete items to ensure timeous completion.
• Increase the effectiveness and efficiency of support services through process improvements to each function as well as coordination and communication between functions.
• Increasing the property rental income beyond purely the annual escalation increases.

Market data:

• Responsible for the compilation of comparable market data.
• Responsible for the ongoing maintenance and interpretation of comparable market data.

Property data:

• Ensure the physical asset level information is maintained in as far as completeness and accuracy.
• Ensure that the MDA property management system is constantly up to date in line with physical asset level information.
• Ensure property fixed asset register properly maintained and up to date.
• Facilities management planning.
• Risk management reporting and tracking.

Weighted average lease term:

• Propose targeted weighted average lease term (WALT) target.
• Track and report on weighted average lease term (WALT) achieved vs target.

CAPEX:

• Potential asset acquisition or development reviews and analysis in relation to the sector and market.
• Capital expenditure analysis, planning and implementation

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