Project Lead (Tourism Industry) Full Time Job

Project Lead (Tourism Industry) required in Somerset West.

Are you highly organised, detail-oriented, and passionate about keeping projects running smoothly? Our client, a dynamic company within the tourism industry, is looking for a Project Lead to provide administrative and financial support across multiple projects.

This role is ideal for someone who enjoys coordinating teams, managing financial administration, and ensuring projects are delivered efficiently from start to finish.

Willingness to travel occasionally within South Africa essential.

Requirements:

• Matric, Diploma/Certificate in: Finance, Accounting, Business Administration, Office Administration, Bookkeeping
• 1–3 years administration experience
• Exposure to finance administration advantageous
• Experience in hospitality, events, travel or services environment advantageous
• Experience with Excel, Word, Outlook, Teams, SAGE, SharePoint, basic reporting skills
• Comfortable working across teams, positive attitude & strong communication skills

Duties and Responsibilities:

• Finance Admin Support (Basic Accounting)
  • Support the Financial Manager with routine finance administration including:
  • Accounts Payable, Receivable and capture supplier invoices.
  • Match invoices against: Approved quotations, Purchase Orders, Supplier confirmations
  • Track outstanding supplier documentation, prepare payment packs for approval.
  • Maintain supplier payment trackers, support month end administration
  • Prepare client invoices and pro-forma’s & monitoring payments received.
  • Assist in monitoring payments received, issuing statements, assist with reconciliations
  • Financial Administration, capture financial information accurately.
  • Update payment schedules, maintain finance folders and filing.
  • Support month-end administration.
• Experience Design & Delivery Coordination
  • Administration bridge between project teams and finance.
  • Open and maintain programme administration files.
  • Track approved budgets and revisions and monitor approved cost changes.
  • Collect supplier quotations, coordinate approvals between departments.
  • Maintain programme financial trackers.
  • Support programme close-out administration, confirm supplier documentation receipt.
  • Ensure budgets align with approved programme scope.
  • Track invoices received versus expected spend.
  • Assist teams in obtaining finance approvals.
• Supplier & Procurement Administration
  • Obtain supplier quotations, Purchase Orders, maintain supplier records.
  • Follow up outstanding documentation, support onboarding of suppliers.
  • Coordinate supplier payment submissions.
• Office & General Administration
  • Support meeting coordination, prepare meeting packs, document formatting.
  • Manage general admin requests, support internal team communication.
  • Prepare and maintain Programme trackers, PO trackers, Invoice trackers, Outstanding supplier schedules, Budget monitoring reports and administrative status updates