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Administration / Office / Project Management

Programme Administrator Full Time Permanent

Programme Administrator – Pretoria

A Programme Administrator (HET) position is available in Pretoria City, Gauteng, South Africa.

The Programme Administrator is responsible for all the administrative tasks associated with the HET programmes that are offered at the campus. Aligned to policies and procedures, the Programme Administrator provides both administrative and functional support to the campus lecturer Programme Coordinators to ensure quality programme delivery at campus and a quality student administrative service and experience.

Requirements:

  • Degree in office management or relevant qualification
  • Minimum 1 -2 years’ experience as Office administrator specifically within a tertiary academic environment or experience as an assessor
  • Experience in role of a Programme Administrator is beneficial
  • Typing speed of 25 wpm
  • Computer literate MS Outlook, MS Word and MS Excel

Main purpose:

  • To assist the faculty HODs with administration duties
  • Compiling of monthly reports and newsletters
  • Compiling all documentation for site visits
  • Email and telephone programme assistance to campuses and franchises
  • Other academic administration as the need arises
  • Assisting each faculty head daily with various tasks of the day/week
  • Giving programme assistance to campuses via email and telephone
  • Generating exams to and from campuses
  • Liaise with book suppliers etc
  • Editing of SOPs ( Standard operations procedures)
  • Editing of booklists
  • Editing of manuals and typing of studying guides
  • Assisting with events on campus
  • Weekly student attendance register updating manually on ICAS
  • Capturing marks on the mark sheet template and on ICAS
  • Issuing DOE results
  • Dealing with student complaints
  • Assisting with printing of assignments, test and exams
  • Invigilating when needed
  • Stock control for stationery and textbooks issues out to academic and admin staff
  • Compiling monthly reports and newsletters at the end of each semester
  • Assessing academic files and issuing evaluation reports
  • Compiling all documentation for site visits
  • Handling claims and payments
  • Hosting PACS (Programming advisory committees)
  • Capturing assessment marks
  • Updating student records
  • ICAS update on risk students
  • Daily academic administration

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