Office Manager / Administrator Full Time Job

Office Manager / Administrator job vacancy in Boksburg.

This role is for a highly organized and detail-oriented professional to manage the administrative and financial operations of a busy engineering workshop.

The successful candidate will be the central administrative hub, supporting the technical team and managing the foundational accounting functions for the business.

Salary: R15,000 to R20,000 per month.

About the Company

The organization is a premier specialist engineering firm founded in 1997, operating from the Boksburg, Johannesburg area. It has established itself as a distinguished brand and a leading service provider in South Africa across mission-critical industries such as manufacturing, mining, construction, agriculture, and transportation.

The company’s operations are rooted in a fusion of traditional engineering craftsmanship, such as boilermaking, and modern solutions. The workshop serves as the heart of innovation and precision, supporting a dedicated team of 42+ staff members. The firm handles a significant volume of work, with a capacity to complete over 30,000 projects annually.

Key Responsibilities:

Administrative and Operational Management:

• Office Administration: Oversee all general office functions to ensure smooth daily operations, including managing supplies, handling correspondence, and maintaining organized physical and digital filing systems.
• Team Support: Provide direct administrative support to the Managing Director and other key personnel, such as sales managers.
  Client Communication: Serve as a primary point of contact for external communication, professionally handling client inquiries and directing them to the appropriate technical or sales personnel.
• Project Documentation: Assist in the accurate compilation and organization of project documentation and records related to hydraulic repairs, bespoke manufacturing, and earthmoving services.
• On-Site Coordination: Help coordinate the logistics for on-site services, including hydraulic repairs and fault finding, to ensure efficient deployment of technical staff.

Accounting and Financial Administration

• Invoicing and Billing: Manage the full cycle of invoicing for the company’s core services, which include Hydraulic Repairs, Manufacturing Solutions, Earthmoving Bucket Repairs, and the Service Exchange Program.
• Accounts Receivable: Process and track payments, follow up on outstanding invoices, and manage client accounts to support the company’s business continuity.
• Accounts Payable: Process vendor invoices and manage payments to suppliers for components and materials required for bespoke manufacturing (e.g., bushes, pins, and axles).
• Reconciliations: Perform basic bank and ledger reconciliations to ensure accuracy in financial records.
• Record Keeping: Maintain meticulous financial records for all transactions, ensuring they align with the company’s high-volume operational scale.

Required Skills and Qualifications:

• Proven experience in an Office Manager, Administrative, or Accounting Administrator role.
• Demonstrable experience with basic accounting principles, bookkeeping, and financial software.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills for liaising with clients, co-founders, and the technical team.
• Proficiency in the Microsoft Office Suite and experience with administrative best practices.
• The ability to work independently and manage multiple priorities in a fast-paced, mission-critical industrial environment.

Benefits of the Role:

Join a well-established company with a significant legacy of engineering excellence. This position offers an opportunity to be a critical part of a team that provides essential services designed to minimize client downtime and enhance operational efficiency.