Junior Personal Assistant Full Time Job

Junior Personal Assistant required in Milnerton, Cape Town.

Are you one step ahead, with the ability to anticipate needs, resolve challenges before they arise and keep multiple priorities running seamlessly?

Our client in Milnerton is seeking a proactive and professional Personal Assistant to provide dedicated executive support to the COO while building and maintaining strong relationships with sponsors, partners and the broader community.

This is an opportunity to play a key role within an organisation that is making a meaningful impact in education. A valid South African driver’s licence and your own reliable transport are essential for occasional local travel.

Requirements:

• Matric, or related qualification
• ESSENTIAL: Diploma or Degree in Business Administration, Office Management, or a related field
• Prior experience in an educational institution or multi-site service organisation advantageous
• Existing relationships with educational suppliers, community organisations or service providers are highly advantageous
• Strong computer literacy (Google Sheets, Excel)
• Excellent written and verbal communication in English
• Ability to professionally represent the COO across all stakeholder groups
• Detail-oriented, deadline-driven and naturally organised
• Exceptional work ethic and a track record of following through without being chased
• Ability to consistently handle sensitive information with total confidentiality
• Adaptability and flexibility to handle shifting priorities and emergencies

Duties and Responsibilities:

• Full management of the COO’s calendar, meeting schedule, and daily priorities
• Preparing agendas, compiling minutes and tracking action items to closure
• Managing emails and correspondence on behalf of the COO
• Serving as first point of contact for school principals, staff, suppliers and external stakeholders
• Create PowerPoint presentations for board meetings
• Researching curriculum trends, competitor schools, regulatory updates and supplier options
• Preparing accurate briefing notes, board-ready reports and presentations
• Managing project & event coordination from planning to execution and post-event reporting
• Building brand awareness
• School Group Reporting & Tracking by compiling weekly and monthly reports
• Submitting accurate, timely and well-presented evidence for internal management meetings