Executive Personal Assistant Full Time Permanent

Executive Personal Assistant – Polokwane

An Executive Personal Assistant position is available in Polokwane, Limpopo, south Africa.

R20 000 – R30 000 per month, CTC

Duration: Permanent

Property Development company, with a key focus on student accommodation in Polokwane is expanding their operations and looking for a dynamic, seasoned Executive Personal Assistant with excellent organisational skills to manage this busy executive office.

Minimum Requirements:

• Grade 12
• Secretarial Diploma / qualification
• 2 – 3 years relevant Executive Assistance / Secretarial and Administration experience
• Exceptionally high level of Computer Literacy required (MS Office – Word, Excel, PowerPoint and Outlook)
• Must have a good understanding of an Executive’s statutory responsibilities and be able to support in all required roles
• Excellent communication skills
• Presentable – neat and professional in appearance
• Valid drivers’ license

Required Skills

• Administrative / Secretarial
• Computer Literate
• Reporting
• Good interpersonal and client relations skills
• Creative problem-solving skills
• Developed time management and organisational skills
• Able to follow instruction precisely
• Meticulous and diligent

Duties and Responsibilities:

• Communicating professionally and effectively with clients telephonically, managing and screening Executive’s telephone calls
• Taking and distributing of messages
• Welcoming clients / visitors and communicating their appointments with Executives
• All duties pertaining to diary management including scheduling of meetings / appointments, liaising with clients / suppliers / stakeholders both telephonically and via email on behalf of management.
• Making flight, travel and accommodation arranging and communicating details to management
• Document control and systems assurance – recording all information and keeping confidential records in a user friendly accessible format
• Taking, typing and distributing of meeting minutes
• Typing letters, reports and general correspondence
• Providing general secretarial / office administration support to management
• All general office administration duties including preparing meeting documents / presentations.

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