Debtors and Creditors Admin Clerk Full Time Job

Debtors and Creditors Admin Clerk required in Edenvale.

A vacancy exists for a Debtors and Creditors and Admin Clerk at our automotive dealer client based in Edenvale.

The purpose of the role is to manage and maintain accurate records of all debtors (accounts receivable) and creditors (accounts payable), ensuring timely collection of outstanding amounts and prompt payment of suppliers while supporting overall financial control.

Salary: R15 000 per month.

Duties and Responsibilities:

• DEBTORS (ACCOUNTS RECEIVABLE):
  • Generate and issue invoices and statements to customers.
  • Monitor customer accounts for non-payments, delayed payments, and irregularities.
  • Follow up on outstanding debts via calls, emails, and correspondence.
  • Allocate customer payments accurately.
  • Reconcile debtor accounts and resolve discrepancies.
  • Maintain accurate records of all collections.
  • Prepare age analysis reports.
  • Assist with credit control procedures and credit limit management.
  • Open new accounts – as necessary with all relevant documentation and checks according to company policies and procedures.
• CREDITORS (ACCOUNTS PAYABLE):
  • Capture and process supplier invoices accurately.
  • Match invoices to purchase orders and delivery notes.
  • Prepare and process supplier payments and load all payments on bank within agreed terms.
  • Reconcile supplier statements and resolve discrepancies.
  • Maintain proper filing of all supplier documentation.
  • Ensure compliance with company policies and procedures.
  • Monitor due dates to avoid overdue payments.
  • Open new accounts – as necessary with all relevant documentation according to company policies and procedures.
  • Keep BEE file always updated
  • Ensure GRNI clean at month end
  • Outstanding order list to be followed weekly and no orders older than 30 days
• GENERAL DUTIES:
  • Maintain accurate financial records and documentation.
  • Bank reconciliation daily when bookkeeper unavailable.
  • Assist with month-end and year-end processes.
  • Support audits by providing required documentation.
  • Communicate effectively with internal departments.
  • Assist Financial Manager, when required to do so.
  • Assist Bookkeeper.
  • Assist Stock Controller.
  • Order stationery, canteen and cleaning material.
  • Cross departmental disciplines.

Requirements:

• Matric (with accounting as a subject).
• Computer Literacy, preferably in Excel.