Construction Procurement Administrator Full Time Job

Construction Procurement Administrator – Cape Town.

Do you have experience managing the logistics for all materials, tools, equipment PPE, documents etc, that are required daily for various construction sites?

Our client based in the southern suburbs requires your excellent administration, planning, coordination and problem-solving skills.

This is a deadline orientated position which is the vital middle point of successful project completion.

Requirements:

• Matric, additional qualifications advantageous
• Experience in similar role
• Good computer literacy – MS Word, Excel required
• Experience working in construction dealing with procurement and handling various administration and orders
• Must be highly organised, with excellent attention to detail
• Own vehicle

Duties and Responsibilities:

• Planning & Coordination
  • Plan and coordinate weekly delivery schedules for construction sites, suppliers, and service providers.
  • Ensure the timely procurement and delivery of materials ordered.
  • Anticipate project needs by understanding construction phases and planning requirements in advance.
  • Adapt schedules/logistics plans to accommodate unforeseen changes & emergencies.
  • Coordinate collections, deliveries, supplier interactions so no delays happen
• Operations, Logistics & Warehouse Management
  • Manage daily operational activities to ensure efficient workflow within the warehouse and across construction sites.
  • Allocate and monitor daily tasks for warehouse & support staff, including housekeeping, stock organization, vehicle maintenance, loading and offloading, and tool inspections.
  • Conduct daily briefings with drivers to coordinate routes, deliveries, collections etc.
  • Maintain accurate records within the warehouse management system
  • Capture and monitor material allocations to sites, inventory and project costing.
  • Liaise with Project Managers, Foremen, and Storemen as to full process
  • Oversee company vehicles – schedules, service, licensing & repairs.
• Team Leadership & Communication
  • Provide guidance and support to Foremen, Storemen, Drivers & operational staff.
  • Ensure effective communication between sites, suppliers, and head office.
  • Respond promptly to site requests, assist with problem-solving and urgent requests.
  • Promote compliance with company policies, operational procedures, & Health & Safety.
  • Assist with admin & HR processes, documentation and staff-related requirements.
  • Address operational challenges and conflcts in alignment with company policies.
• Materials, Tools & Procurement Management
  • Conduct regular site visits to inspect and audit tools, equipment etc.
  • Ensure all tools and equipment are maintained in good working order.
  • Source, negotiate, and procure materials and equipment for cost-effective purchasing.
  • Maintain stock levels of regularly used materials/consumables for replenishment.
  • Manage the storage, labelling, and distribution of valuable equipment and hardware
• Administration & Systems
  • Maintain accurate operational records, inventory data, and procurement documentation.
  • Prepare and update operational reports as required by management.
  • Complete admin accurately for logistics, procurement, stock control & warehouse.
• Health, Safety & Compliance
  • Support and enforce compliance with company Health & Safety policies and procedures.
  • Ensure all areas comply with relevant safety standards and regulations.
  • Promote a culture of safety awareness, accountability, & operational excellence