Admin Supervisor / Personal Assistant Full Time Job

Admin Supervisor / Personal Assistant – Port Elizabeth.

Requirements:

• Pastel and Excel experience essential
• Strong communication skills and resilient disposition
• Non-smoker (due to industry)
• High sense of confidentiality and responsibility
• Positive, enthusiastic and good work ethics
• Stable work record with good, contactable references

Key Performance Areas:

• Purchase notes and reconciliations
• Processing suppler invoices, reconciliations and monthly age analysis
• Staff leave
• Processing transfers and payments across multiple company accounts
• HP accounts, bond accounts and loan accounts reconciliations
• Maintain supporting schedules and purchase records
• Preparation of payment documentation and supporting records
• Invoicing
• Monitor customer payments and update records accordingly
• Cashbook processing and daily account updates
• Petty cash control and reconciliations
• Credit card reconciliations and supporting documentation
• Intercompany transfers and reconciliations
• EMP201 submissions and payments
• VAT201 and Provisional tax
• PAYE, UIF, SDL and Workman’s Compensation submissions and reconciliations
• Salaries, wages and payroll reconciliations assistance
• Manage NMBM municipal accounts and payments for multiple companies
• Maintain electricity usage spreadsheets and utility schedules
• Insurance administration, claims assistance and reconciliations
• Handle company compliance and statutory administration
• Liaise with Auditors
• Personal Assistant duties to the Business Owner
• Employee warnings, hearing notifications and staff administration
• Leave forms and loan forms management
• Manage confidential personal and medical information for the Director and family
• Maintain monthly schedules and spreadsheets
• Print bank statements daily / process banking payments
• Cashbook reconciliation and update
• Provident Fund administration, IOD claims and medical aid administration
• Debtors/creditors/purchasing function when required
• Attendance register and sick leave
• Tax clearance certificates

Salary: R22 000 to R24 000 per month commensurate with qualification and experience + annual bonus, dependent on company and individual performance.