Admin Secretary Full Time Job

Admin Secretary job vacancy in Ballito, Kwazulu Natal.

A growing digital solutions company that helps businesses improve their operations through technology, digital platforms, websites, software solutions, automation, and online business tools.

We are looking for an organized, professional, and reliable Admin Secretary to support our daily office operations and help keep our team running smoothly.

The Admin Secretary will be responsible for providing administrative and secretarial support to management and the wider team.

The ideal candidate should be well-organized, detail-oriented, confident in communication, and able to handle multiple tasks in a fast-paced digital business environment.

Key Responsibilities:

• Manage daily administrative and secretarial duties.
• Answer calls, respond to emails, and handle general enquiries professionally.
• Schedule meetings, appointments, and team activities.
• Prepare documents, letters, reports, quotations, invoices, and presentations.
• Maintain company records, files, and digital documentation.
• Assist with client communication and follow-ups.
• Support project teams with admin tasks where required.
• Coordinate office supplies, equipment, and basic office needs.
• Take meeting minutes and distribute action points.
• Assist with data capturing, filing, and document management.
• Support management with calendar coordination and general office organization.

Requirements:

• Matric / Grade 12 or equivalent.
• Certificate or diploma in Administration, Secretarial Studies, Office Management, or a related field is an advantage.
• 1–3 Years of experience in an administrative or secretarial role.
• Good computer skills, especially Microsoft Office or Google Workspace.
• Strong written and verbal communication skills.
• Excellent organization and time-management skills.
• Ability to work independently and as part of a team.
• Professional attitude and good telephone etiquette.
• Attention to detail and ability to manage confidential information.
• Interest in technology or digital business solutions is an advantage.
• Strong social Media Marketing experience is highly advantageous

Personal Attributes:

• Reliable and punctual.
• Friendly and professional.
• Organized and detail-oriented.
• Proactive and willing to learn.
• Able to multitask and work under pressure.
• Client-focused and service-minded.

What the Company offers:

• A supportive and growing digital business environment.
• Opportunity to learn about technology and digital solutions.
• Career growth and development opportunities.
• A professional and collaborative team culture.