Office Assistant (Property Administration) Full Time Job

Office Assistant (Property Administration) required in Bellville.

A private property group, situated in the Northern Suburbs of Cape Town, requires the services of an Office Assistant. Our portfolio consists of residential, commercial and agriculture properties.

Salary is negotiable up to the level of skill.

Requirements:

The suitable candidate should have these minimum requirements:

• Proficient in Microsoft Office Suite, especially Excel (sound basic knowledge) and general computer literacy;
• Good understanding of general accounting and office admin functions;
• Able to communicate clearly (verbally and in writing) with tenants, suppliers and maintenance staff;
• Able to process supplier and debtor invoices accurately on an accounting package (will be trained to use Pastel Accounting);
• Preferably be able to perform creditor reconciliations to statements (or have sufficient basic accounting knowledge to be trained);
• Be an organised individual with strong administrative skills, who pays attention to detail;
• Be able to work independently and take ownership of responsibilities;
• Be trainable and be eager to learn new skills;
• Own transport & fully bilingual – English and Afrikaans;
• Able to adhere to deadlines;
• Able to work in a team and take instructions in a flat organisational structure company; and
• Able to multi-task and prioritise important tasks.

Duties and Responsibilities:

• Finanacial:
  • Capturing supplier invoices accurately;
  • Reconciling supplier statements to Pastel;
  • Correspondence with suppliers;
  • Monthly preparation of supplier batches for payment;
  • Capturing of debtor recovery invoices;
  • Monthly follow-up of outstanding debtors under guidance of Operations Manager;
  • General tenant/debtor support and handling of enquiries relating to invoices and statements; and
  • General office administration.
• Operations:
  • General support to the Operations Manager including tenant support as needed;
  • Assisting Operations Manager with marketing of vacant premises and arrangement of viewing appointments;
  • Vehicle licensing & maintenance recordkeeping ;
  • Supervision of onsite cleaners & security personnel when needed;
  • Administration relating to rental and other operational activities as needed by Operations Manager;
  • Management and ordering of office stationery; and
  • Handling of mail and emails.