Purchase Order Clerk Full Time Job

Purchase Order Clerk – Muizenberg, Cape Town.

Are you highly organised, detail-oriented, and passionate about ensuring orders are processed accurately and efficiently?

Our well-established client based in Muizenberg is looking for a Purchase Order Clerk to be responsible for processing sales orders and supporting the smooth flow of orders from receipt through to invoicing.

The ideal candidate will have strong administrative skills, excellent attention to detail, and the ability to thrive in a fast-paced environment.

Requirements:

• Matric (Grade 12).
• A Finance, Accounting or Bookkeeping qualification will be advantageous.
• 2–3 years’ experience in a junior finance or finance administration role.
• Experience processing purchase orders, supplier invoices, and financial transactions.
• Experience working with ERP and accounting systems.
• Intermediate Microsoft 365 skills, particularly Excel.
• Basic understanding of accounts payable, accounts receivable, and reconciliations.
• Strong numerical, organisational, and communication skills.
• High level of accuracy, confidentiality, and attention to detail.

Duties and Responsibilities::

• Process customer purchase orders and sales orders accurately using the ERP system.
• Allocate suppliers to customer orders and resolve order discrepancies.
• Generate order confirmations and customer invoices.
• Apply and verify foreign exchange rates where applicable.
• Monitor customer credit limits and assist with credit application processing.
• Record daily receipts and follow up on outstanding accounts.
• Respond to customer queries relating to invoices and account balances.
• Reconcile invoices, deliveries, and customer accounts.
• Prepare and distribute monthly customer statements.
• Maintain accurate accounts receivable records and current accounts.
• Assist with month-end reconciliations, journals, and financial reporting.
• Support VAT, EMP201, audit, and other statutory compliance processes.
• Maintain organised financial records, filing systems, and supporting documentation.
• Identify process improvements and contribute to finance projects and continuous improvement initiatives.